Action Buttons (Approve, Reject, Hold, Ping)

Depending on your role and whether the bill is currently sitting in your approval stage, you will see different action buttons:

• Approve: Moves the bill to the next step in the workflow. If you are the final step, it marks the bill "Fully Approved".
• Reject: Kills the bill permanently and notifies the submitter. You must provide a reason, which is logged in the audit trail.
• Hold: Pauses the request. This is useful if you are waiting for the vendor to send a missing page of the invoice. It removes the bill from standard "Pending" lists until you click "Resume".
• Ping: Available to submitters and watchers. If a bill is stuck at Step 2 for 3 days, you can click Ping to automatically send an urgent email reminder to the Step 2 approver.