Report Access Control: Who Sees What, By Role
Report access control matches visibility to responsibility: administrators and auditors see organization-wide reports; users see their own submissions and assigned approvals — nothing more, nothing less.
Reports aggregate what individuals can't see individually — spend across departments, vendors across teams — so who can run them is a control question, not a convenience question. This page maps access by role; the roles themselves: Administrator, Auditor, and User.
The access map
| Report | Admin | Auditor | User |
|---|---|---|---|
| Finance reports (org-wide) | Yes | Yes | Own submissions only |
| Audit trail reports | Yes | Yes — read-only, that's the role's purpose | Own history |
| Dashboard & analytics | Yes | Yes | Scoped view |
Why the Auditor row matters most
The external accountant or compliance reviewer needs full visibility with zero action rights — the exact combination that breaks when companies hand out admin logins "just to look." The dedicated read-only role gives them the reports without the powers: the three-role model.
Frequently Asked Questions
Who should be able to export approval reports?
Administrators and auditors organization-wide; users for their own submissions. Aggregated spend data is a privileged view, and access to it should be a deliberate assignment.
Approvdit scopes every report by role — full visibility for admins and read-only auditors, personal scope for users. Book a live demo.